Student Data Privacy

Student Data Privacy


Pursuant to ACT 677 and ACT 837 of the 2014 Louisiana Legislative Session, KIPP New Orleans Schools (the School) is posting information regarding the transfer of students’ personally identifiable information (PII) to private entities who provide student and other educational services to them.  The information below identifies the entities with whom we have contracts or relationships, pursuant to which, PII is transferred.

It is our hope that this page will give parents and guardians confidence that the School is committed to safeguarding their child’s personally identifiable information.

All complaints related to the suspected unauthorized transfer or sharing of personally identifiable student information should be submitted to jbertsch@kippneworleans.org. Please include the following information in your complaint:

  • Complainant’s first and last name
  • Complainant’s telephone number and/or email address
  • Name of contract to which the complaint relates
  • Brief summary of the suspected violation

 

Vendors with whom Student Data is shared:


 

Business Name: Electronic Information Systems
Type of Products/Services Provided: Medicaid billing agent/consultant
Data Elements Authorized to be Transferred: student name, student demographic data, special education information (IEPs, session notes, etc.) for students receiving Medicaid reimbursable services
Intended Use of Information: EIS uses student information to search for Medicaid eligibility and identification.  IEPs and session information is converted to Medicaid billings submitted for reimbursement.

Business Name: Clever, Inc.
Type of Products/Services Provided:  Secure sign-on to multiple education programs
Data Elements Authorized to be Transferred:  Student name and grade
Intended Use of Information:  Synchronization to Google Apps platform for secure sign-on

Business Name: Computer Logic Group
Type of Products/Services Provided: Web Hosting Services
Data Elements Authorized to be Transferred: All elements stored in PowerSchool
Intended Use of Information: Computer Logic Group hosts our instance of PowerSchool.  

Business Name: Developmental Therapy Associates
Type of Products/Services Provided: occupational therapy
Data Elements Authorized to be Transferred: student name, address, phone, student ID, parent contact information, special education evaluation, IEP
Intended Use of Information: Designing and implementing services for students, contacting students families, completing educationally relevant evaluations and writing Individual Education Plans

Business Name: Francis Reyes
Type of Products/Services Provided: ESL services
Data Elements Authorized to be Transferred: student name, address, phone, student ID, parent contact information
Intended Use of Information: Designing and implementing services for students, contacting students families, completing accommodations plans

Business Name: Google
Type of Products/Services Provided: email accounts and document storage/sharing
Data Elements Authorized to be Transferred: student name, student e-mail address
Intended Use of Information: Communication between staff and students for submitting assignments and receving realtime feedback in a collaborative setting. Google does not collect information on student activity but does receive their first and last name for email account generation.

Business Name: Hammonds Transportation
Type of Products/Services Provided: transportation services
Data Elements Authorized to be Transferred: student names, address, phone, emergency contact, and information regarding special needs
Intended Use of Information: Information is needed to provide daily pick up/drop off for students.

Business Name: Healthy School Food Collaborative
Type of Products/Services Provided: school food authority administration
Data Elements Authorized to be Transferred: student name, student demographic data, and student ID
Intended Use of Information: The Healthy School Food Collaborative uses student data to file claim reimbursements and compliance reporting with state and federal agencies on behalf of KIPP New Orleans.

Business Name: Heartland Payment Systems
Type of Products/Services Provided: food service software
Data Elements Authorized to be Transferred: student name, student demographic data
Intended Use of Information: Serving healthy meals to all students and facilitating federal reimbursement.

Business Name: Illuminate
Type of Products/Services Provided: assessment scanning software and online testing tool
Data Elements Authorized to be Transferred: student name, student id, class enrollment information
Intended Use of Information: Creation of assessment reports. Data is accessible through PDF reports or the data team's direct database connection with Illuminate's servers.

Business Name: Jessica Baker
Type of Products/Services Provided: talented services
Data Elements Authorized to be Transferred: student name, address, phone, student ID, parent contact information, special education evaluation, IEP
Intended Use of Information: Designing and implementing services for students, contacting students families, completing educationally relevant evaluations and writing Individual Education Plans

Business Name: Kickboard
Type of Products/Services Provided: online gradebook, attendance tracker and culture management tool
Data Elements Authorized to be Transferred: student name, student id, class enrollment information
Intended Use of Information: Kickboard serves as the main teacher-facing tool for our schools. Teachers track all student academic, attendance and behavior data in this system.

Business Name: KIPP Foundation
Type of Products/Services Provided: instruction, operations, and finance resources
Data Elements Authorized to be Transferred: student name, student demographic data, student assessment scores, student enrollment information, attendance data, parent contact information
Intended Use of Information: data analysis and reporting

Business Name: Lighthouse for the Blind
Type of Products/Services Provided: orientation and mobility services
Data Elements Authorized to be Transferred: student name, address, phone, student ID, parent contact information, special education evaluation, IEP
Intended Use of Information: Designing and implementing services for students, contacting students families, completing educationally relevant evaluations and writing Individual Education Plans

Business Name: Louise Zimmerman
Type of Products/Services Provided: physical therapy
Data Elements Authorized to be Transferred: student name, address, phone, student ID, parent contact information, special education evaluation, IEP
Intended Use of Information: Designing and implementing services for students, contacting students families, completing educationally relevant evaluations and writing Individual Education Plans

Business Name: Metzie Brown
Type of Products/Services Provided: occupational therapy
Data Elements Authorized to be Transferred: student name, address, phone, student ID, parent contact information, special education evaluation, IEP
Intended Use of Information: Designing and implementing services for students, contacting students families, completing educationally relevant evaluations and writing Individual Education Plans

Business Name: PowerSchool Group, LLC
Type of Products/Services Provided: student information system
Data Elements Authorized to be Transferred: student name, student demographic data, student id numbers (including SSN where collected), student date of birth, class enrollment data
Intended Use of Information: PowerSchool is the central database for all current and historic student demographic information as well as data on the classes in which students are enrolled. 

Business Name: New Orleans Sign Language Services, LLC 
Type of Products/Services Provided: Sign Language interpretation and instruction
Data Elements Authorized to be Transferred: student name, address, phone, student ID, parent contact information, special education evaluation, IEP, student progress reports
Intended Use of Information: Designing and implementing services for students, contacting students families,  participating in the development of educationally relevant evaluations and writing Individual Education Plan

Business Name: Northwest Evaluation Association (MAP)
Type of Products/Services Provided: assessment system
Data Elements Authorized to be Transferred: student name, date of birth, student demographic data,
Intended Use of Information: PowerSchool is the central database for all current and historic student demographic information as well as data on the classes in which students are enrolled. 

Business Name: Pediatric Services of America
Type of Products/Services Provided: nursing services
Data Elements Authorized to be Transferred: student name, demographic data, and medical information
Intended Use of Information: healthcare services

Business Name: Polo Transportation
Type of Products/Services Provided: transportation services
Data Elements Authorized to be Transferred: student names, address, phone, emergency contact, and information regarding special needs
Intended Use of Information: Information is needed to provide daily pick up/drop off for students.

Business Name: QlikTech
Type of Products/Services Provided: data management and analytics
Data Elements Authorized to be Transferred: student name, student demographic data, academic and compliance data
Intended Use of Information: Aggregate data across all databases to generate dashboards and reports for school-level staff to make instructional decisions. 

Business Name: Recovery School District
Type of Products/Services Provided: support programs, including therapeutic services and coordinated enrollment
Data Elements Authorized to be Transferred: student name, identification numbers, demographics, enrollment data, academic data, attendance data, behavior data, and medical information
Intended Use of Information: regulatory and compliance oversight

Business Name: Renaissance Learning
Type of Products/Services Provided: blended learning tool that evaluates whether students have read and comprehended books
Data Elements Authorized to be Transferred: student name, student id, student reading level, class enrollment information
Intended Use of Information: Using the Lexile level of the books  AR tracks reading growth over time. Data is avaliable through a nightly export which is then uploaded to the KNOS data warehouse. Teachers can also use the built in dashboards and reports offered with the service.

Business Name: Richard Costa
Type of Products/Services Provided: Therapy and Consultation
Data Elements Authorized to be Transferred: student name, phone, parent contact information, special education evaluation, IEP
Intended Use of Information: Designing and implementing services for students, contacting students families, completing educationally relevant evaluations and writing Individual Education Plans

Business Name: Sandra Joseph
Type of Products/Services Provided: adaptive PE
Data Elements Authorized to be Transferred: student name, address, phone, student ID, parent contact information, special education evaluation, IEP
Intended Use of Information: Designing and implementing services for students, contacting students families, completing educationally relevant evaluations and writing Individual Education Plans

Business Name: Scholastic
Type of Products/Services Provided: reading leveller
Data Elements Authorized to be Transferred: student name, student id
Intended Use of Information: SRI is used to determine the Lexile reading level of 3-12 students. The reading level data is returned to KNOS through an export from their website.

Business Name: School Messenger (West Corporation)
Type of Products/Services Provided: Student and Family Communication Services
Data Elements Authorized to be Transferred: Student names, student contact information
Intended Use of Information: School Messenger allows schools to send text messages or auto-calls to families to keep them informed.         

Business Name: Schoolzilla
Type of Products/Services Provided: student information system
Data Elements Authorized to be Transferred: student name, student demographic data, student assessment scores
Intended Use of Information: data warehousing, analytics, and reporting

Business Name: SJMD
Type of Products/Services Provided: Medical Director
Data Elements Authorized to be Transferred: student name, date of birth, parent contact information, health information
Intended Use of Information: Designing and implementing services for students, contacting students

Business Name: Sodexo
Type of Products/Services Provided: food service
Data Elements Authorized to be Transferred: student name, student demographic data
Intended Use of Information: Serving healthy meals to all students and facilitating federal reimbursement.

Business Name: Susan Lavie
Type of Products/Services Provided: social work
Data Elements Authorized to be Transferred: student name, address, phone, student ID, parent contact information, special education evaluation, IEP
Intended Use of Information: Designing and implementing services for students, contacting students families, completing educationally relevant evaluations and writing Individual Education Plans

Business Name: Terry Johnson
Type of Products/Services Provided: psychology
Data Elements Authorized to be Transferred: student name, address, phone, student ID, parent contact information, special education evaluation, IEP
Intended Use of Information: Designing and implementing services for students, contacting students families, completing educationally relevant evaluations and writing Individual Education Plans

Business Name: Tulane Center for Public Service
Type of Products/Services Provided: writing feedback/coaching
Data Elements Authorized to be Transferred: student name, phone, e-mail address
Intended Use of Information: Allowing students and writing coaches to collaborate.

Business Name: UChicago Impact
Type of Products/Services Provided: reading leveller and online growth tracking tool
Data Elements Authorized to be Transferred: student name, student id, student reading level, class enrollment information
Intended Use of Information: Creation of reports and dashboards related to K-2 reading growth. Reports are accessible through each school's steptool.org account.